The answers to your Workday Finance and Budget questions may be shown right here! As we progress with implementation over the next several years, we will continue to update this webpage. Remember to visit this location whenever you have a Workday Finance and Budget question.
If you don't see your question answered below, simply send an email to us and we will add your question and answer to this site - or submit your question(s) via the .
General Finance and Budget FAQs
Will I still use my Banner FOAPAL?
No. Workday Worktags replace the Banner FOAPAL structure. Instead of entering a single string of codes (Fund, Organization, Account, Program, Activity, and Location), you’ll now select the relevant Worktags for each transaction.
Visit the鈥�FOAPAL-to-Worktag Crosswalk Search Tool鈥痶o find the鈥痗orresponding Worktags for your existing Banner codes.
How do I select the appropriate Worktags (Fund, Program, Project) in Workday?
Visit the鈥�FOAPAL-to-Worktag Crosswalk Search Tool鈥痶o find the鈥痗orresponding Worktags for your existing Banner codes.
How do I review my budget vs. what was spent?
Use the DC FIN Manager Budgetary Balance report. To do this, in the Global Search, enter DC Fin Manager Budgetary Balance report. Enter details in the prompt and run the report. In the report you can expand the Cost Center section and drill down to details by clicking any item that is blue.
What information do I need to have to make a deposit at the cashier’s office (Student Accounts)?
The appropriate department’s Cost Center and Revenue Category are required for the deposit to be accepted by the Cashier’s Office.
Expenses FAQs
How do I use Workday for different types of expenses and invoices?
In Workday, you'll use specific processes depending on the nature of your expenses:
- Expense Report: Use Expense Reports to manage p-card charges and out-of-pocket expenses incurred for business activities.
- Spend Authorization: Submit a Spend Authorization for cash advances. This process gathers pre-approval for cash advances.
- Supplier Invoice Request: Use this task to request payments for invoices or for payments to external payees.
- Supplier Request: If a supplier or vendor does not already exist in Workday, use this task to request that they be added to the system. Always check the supplier list first. This request is only needed if the supplier is not already in Workday.
Will p-card expenses automatically load into Workday?
Yes. Purchasing card (PCard) transactions will automatically load into Workday from Wells Fargo. You will review, categorize, and reconcile your transactions directly in Workday rather than entering them manually in Wells Fargo.
How will my reimbursement be provided?
As of January 1, all reimbursements will go through Workday, no matter what the amount is. Employees will request reimbursement through Create Expense Report in Workday.
You will select how you wish to be reimbursed. If you have direct deposit set up, that account will be selected as the default. You set up your payment elections through the Benefits and Pay applications from the Workday menu. Click the Payment Elections option.
Can I add receipts as I make purchases when I travel?
Yes! Using the Workday Mobile App, you can take photos of receipts. Use the Expenses app to track expenses, upload receipts, and submit expense report while traveling.
Who is responsible for reconciling purchasing cards (P-Cards)? What about department cards?
The individual whose name appears on the card is responsible for reconciliation. For department cards, the designated card owner is responsible for completing the reconciliation.
Reconciliation is completed through a Workday expense report.
In expense reports, do I need to itemize each line of my receipt?
No. Financial Operations does not require you to enter itemized lines for your receipts.
How do I know if my expense report has been approved?
You may check the status of your expense report in Workday to see if it is waiting for approval, paid, or canceled by going to the Expense Hub app, then click on Expense Reports and review the Status column.
Is it possible to have an expense charged to more than one department?
Yes. If a transaction needs to be coded to multiple departments/counts, in the expense report, select Add under Itemization, and code appropriately. Review the Create Expense Report job aid for more details.
Will Workday replace how we request a Purchase Order (PO)?
POs will still be created outside Workday on an as needed basis.
Invoices and Purchasing
What is the Supplier Invoice Request vs Supplier Request?
- Create Supplier Invoice Request: Use this to submit an invoice for payment to outside vendors, service providers, honoraria, or any individual or organization external to the College.
- Create Supplier Request: Use this to request that a new supplier/vendor be added to the system. Always check first to see if the supplier already exists. This request is not used to submit an invoice for payment.
Can I split my invoice to be paid by two different departments?
Yes. When adding items to the supplier invoice request, towards the right, you can click Split. Choose to split by amount, and then enter the amount, reason (memo), and Worktag details.
Will I still have access to Self Service Banner Finance to review older information?
Yes. Workday will contain historic financial information summarized by month. You will have access to Self Service Banner to reference historic information until the end of the 2026 fiscal year.
Will I still have access to CLIQ Invoices to review older invoice information?
Yes. The CLIQ Invoices application will continue to be accessible to review invoices prior to January 1, 2026. After that date, you will be able to view invoices in Workday.
How can I view older supplier invoice requests in Workday – including the invoice itself?
To view past supplier invoice requests:
- Use the Workday toolbar for a global search and enter DC FIN My Supplier Invoice Requests.
- Apply filters to locate the specific invoice(s) you want.
- Click on the attachment links to view the invoices.
- The report also shows whether the invoice has been paid and the payment date.
Where can I find the payment status for my invoices (supplier invoice requests)?
To view the payment status of an invoice:
- Use the Workday toolbar for a global search and enter DC FIN My Supplier Invoice Requests.
- Apply filters to locate the specific invoice(s) you want.
- Click on the attachment links to view the invoices.
- The report also shows whether the invoice has been paid and the payment date.